You are an expert in training, not room logistics and delivery. But when it's time to plan for your training, you are tasked with training room set up. We speak with many who are experts in learning but know very little about how to create an environment that promotes learning and increases student/instructor satisfaction.
Luckily, we’ve got you covered! Here are 6 tips (and a bonus one too!) to help you set up a training space or meeting room that delivers.
1. Tailor Your Training Room Arrangement to How Students/Instructor Will Communicate
Training room setup sets the tone for learning; thus, consider the type of communication and activities that will dominate the training event and arrange the meeting room appropriately. For example, if the instructor will be presenting material for most of the training session, classroom-style seating is optimal. If the students will be working in small groups, learning pods will help facilitate collaboration. Or, if the class will be involved in discussions for most of the training, try a U-shaped arrangement.
2. Always Test Your Technology Before Training Begins
Nothing will shut down a training event faster than technical problems. Test your equipment thoroughly before the event, to gauge internet speed, bandwidth and processing power. Also, ensure that all applications and PC labs to be used during the training are working properly.
Work with a training room provider that has onsite tech support available to set up, monitor and support the entire event. This allows your instructor to focus on teaching, instead of solving technical issues.
3. Ensure the Comfort of Training Participants
If participants are uncomfortable, this will be their focus during the event, so it’s important to remove any potential distractions relating to comfort. This means chairs should be comfortable and adjustable to accommodate individual preferences. The temperature of the meeting room should not be a distraction either (i.e., too hot or cold). Ask the onsite coordinator or tech to set the desired temperature before participants arrive.
4. Put a Clock on the Training Room Wall
A wall clock is a simple requirement but often overlooked. While participants are likely to have their mobile devices and/or PCs to check the time, a wall clock is helpful so that an instructor can pace their lessons, at-a-glance.
5. Turn On the Lights or Open a Window
For most trainings, rooms should be well lit and have plenty of natural lighting. Choose a room that has windows and adequate overhead light so devices, material and whiteboards can be read clearly.
6. Check Sight Lines for All Students
Take a walk around the room and sit in the chairs to ensure every participant has a clear line of sight to the instructor, whiteboard or any other focal point in the room.
Bonus Tip: Don’t Do It At All
Training event planning and execution is a lot of work and must be done right in order to maintain effectiveness. Many learning organizations don’t have the time or resources to handle all of the logistics of delivering a training event, so be sure to work with a provider that offers full support pre- during and post-event. Don’t get bogged down in logistical issues and room layouts if you don’t have to.